Your Emails Are Too Complicated
Clear communication is the key to effective emails
Yesterday, an employee sent me a draft email for a CEO that was overly long, confusing, and sure to lose the reader’s attention within the first few lines.
I knew right away it wouldn’t get a reply.
Busy executives rarely read beyond the opening few lines of an email.
The biggest mistake? Trying to say too much and overcomplicating the message.
Over the years, I've seen this far too often: emails overloaded with information, scattered topics, and long-winded explanations.
In this week’s newsletter, I’ll share three easy tips I gave my employee to simplify his emails and get faster responses.
Let’s jump in!
1. Use Bullet Points to Break Down Information
Bullet points help organize information so your reader can easily scan and understand your message.
They eliminate long-winded explanations and help the recipient focus on the key points.
For example, break long paragraphs into short bullet points that outline tasks or updates.
This clarity saves both you and the reader time.
2. Stick to One Topic Per Email
Including multiple topics in a single email confuses the reader and reduces the chance of a response.
Stick to one subject per email. If you have multiple issues, send separate emails.
For example, if you're emailing about a meeting agenda, don’t add updates on another project in the same email.
Single-topic emails reduce the risk of important information getting lost.
3. Keep Sentences Under 10 Words
Short sentences make emails easy to read and understand.
Long, complex sentences overwhelm readers, slowing down their responses.
Where possible, split long thoughts into two or more shorter sentences.
Keep things simple, direct, and actionable.
For example, instead of "Please ensure that you review the attached document and provide your feedback before the deadline of Friday," write: "Review the attached document. Share feedback by Friday."
Concise writing creates clarity.
Clear emails lead to faster responses—start simplifying today!
Keep it Simple
Clear communication is the key to effective emails, and most people overcomplicate their messages.
Next time you're writing an email, whether to a CEO or anyone else, remember these three tips:
Use bullet points to break down information, making it easier for readers to follow.
Stick to one topic per email to ensure your message stays focused, reducing the chance of confusion.
Keep sentences under 10 words to boost clarity and help readers quickly grasp your point.
Implement these strategies, and you’ll not only save time, but you’ll also get faster and more meaningful responses from your recipients.
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